Description
Order Workspace for WooCommerce is a free plugin for adding custom internal fields to orders. Track priorities, supplier references, preparation dates, quality checks and other details your team needs while processing orders. Display selected fields as columns in WooCommerce > Orders, then search, sort and filter orders by their values.
Instead of looking through scattered notes or spreadsheets, find your team’s operational information alongside the order it belongs to.
Free is a complete, usable plugin: all the features in the Free section below work without a paid license, trial or external account. Order Workspace Pro is a separate, optional add-on for teams that need faster editing and reusable filters.
What you can do with Free
- Create internal order fields: Text, Long text, Number, Select, Yes/No and Date.
- Edit values on individual orders: keep information with the order, not in separate notes.
- Show fields as Orders columns: review priority, supplier or expected dates without opening each order.
- Sort supported columns: order the list by text, number, date, Select option or Yes/No value.
- Search internal information: use the main WooCommerce search with Workspace values, search only Workspace fields or target one field.
- Filter by a Workspace field: narrow the Orders list by a field and its value.
- Organize your fields: reorder and duplicate definitions as your workflow changes.
- Keep historical values: archive and restore fields, or retire Select options without removing existing order values.
- Delete deliberately: permanently remove archived fields and their stored values using safe background cleanup.
Choose whether each field appears on the order page, as a column or as a filter. These fields are never shown to customers.
When Order Workspace Pro is useful
Free lets you set up the fields, use them on orders and find the information you need. If your team repeatedly updates many orders or uses the same filter combinations, the optional Order Workspace Pro add-on provides:
- Inline Editing: update supported Workspace values from the Orders list without opening individual orders.
- Bulk Editing: change Workspace fields on several selected orders in one operation.
- Multiple Filters: combine Workspace field conditions to narrow down the list.
- Saved Views: save personal filter combinations and return to them later.
For example, Free can display priorities and suppliers; Pro can update those values across selected orders or restore a saved view.
Pro does not replace Free: the paid add-on requires this free plugin to be installed and active. You can keep using Free without upgrading.
Compare Free vs Pro | View Pro plans and pricing | Try the live Pro demo | Watch the product video
Practical uses for internal order fields
- Made-to-order products: priority, supplier, expected date and production notes.
- Fulfillment: preparation date, quality check, packing status and internal reference.
- Wholesale or B2B: supplier reference, account reference and handling instructions.
These are example fields, not built-in automation or third-party integrations.
Designed for WooCommerce
- Supports High-Performance Order Storage (HPOS) and legacy order storage through WooCommerce order APIs and CRUD.
- Supports Administrator and Shop Manager workflows with WordPress permissions and request validation.
- Supports WordPress Multisite with Workspace data isolated per site.
- Stores Workspace definitions and values in the site’s WordPress/WooCommerce database.
- Does not require an external account or send Workspace order data to a remote service.
- Does not add checkout fields, customer-facing output or customer emails.
Order Workspace manages fields created by Order Workspace; it is not a general-purpose editor for arbitrary metadata created by other plugins.
Completed and other non-editable order states are read-only by default, including in Pro.
Documentation and support
Installation and user guide | Product website
For Free support, use the WordPress.org support forum. For paid add-on support, visit Order Workspace Support.
Screenshots
Installation
- Install and activate WooCommerce.
- Install and activate Order Workspace for WooCommerce.
- Go to WooCommerce > Order Workspace.
- Create an internal field and choose where it should appear.
- Edit field values on an order, or open WooCommerce > Orders to view, search, sort and filter those values.
FAQ
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Is the Free version fully usable without Pro?
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Yes. Free includes field creation, editing values on supported individual orders, columns, search, sorting, one filter and field lifecycle tools. No paid license is required.
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What does the optional Pro add-on include?
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Inline Editing, Bulk Editing, Multiple Filters and personal Saved Views. Free must remain active. See plans.
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Are internal fields visible to customers or at checkout?
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No. They are managed in WooCommerce administration and are not displayed on the storefront, checkout, customer account or customer emails.
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Which field types are supported?
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Text, Long text, Number, Select, Yes/No and Date.
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Can I search, sort or filter Workspace values in WooCommerce Orders?
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Yes. Free supports Workspace search, field-specific search, sorting and one filter at a time. Pro adds combined filters and Saved Views.
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Can I change a field’s type after creating it?
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No. Field types remain fixed to protect stored values. Duplicate or create a new field if you need a different type.
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Why are some orders read-only?
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By default, Pending payment, Processing and On hold orders can be edited. Completed, Cancelled, Refunded and custom statuses are read-only, including in Pro.
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What happens if I archive a field or retire a Select option?
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Archiving preserves existing order values and lets you restore the field later. Retiring an option prevents new selections while preserving its values on existing orders.
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How do I permanently remove a field and its data?
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Archive the field, select Delete permanently and allow the background cleanup to finish.
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Does Order Workspace support HPOS and Multisite?
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Yes. WooCommerce HPOS and legacy order storage are supported, and field data is isolated per site in Multisite.
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Can it manage custom metadata created by other plugins?
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Not in version 1. Order Workspace manages its own field definitions and order values.
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Does the plugin send order data to an external service?
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No. Workspace data remains in your WordPress/WooCommerce database, with no required remote account.
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What happens if I deactivate or uninstall it?
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Deactivation pauses plugin-owned background work. Uninstall does not silently erase field definitions or saved order values.
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Where can I get help?
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Use the WordPress.org support forum for Free, or the product support page for Pro. Include your WordPress, WooCommerce, PHP and plugin versions when reporting an issue.
Reviews
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Contributors & Developers
“Order Workspace for WooCommerce” is open source software. The following people have contributed to this plugin.
Contributors
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Interested in development?
Browse the code, check out the SVN repository, or subscribe to the development log by RSS.
Changelog
1.1.2
- Added a contextual introduction to the optional Pro add-on on the Fields screen.
- Added product website, documentation and support links to the Fields screen.
- Added the official product URL to the plugin header.
1.1.1
- Added a versioned public field-provisioning method for trusted integrations.
1.1.0
- Added sortable Workspace columns for Text, Number, Select, Yes/No and Date fields.
- Added Workspace values to the main WooCommerce order search.
- Added search options for all Workspace fields or one specific field.
- Added readable searches for Select labels, Yes/No values and common date formats.
- Improved the administration layout and Settings link on the Plugins screen.
- Improved compatibility between Free and extensions.
- Fixed clearing previously saved Date values.
1.0.0
- Initial public release.
- Added six types of internal order fields and order-screen fields.
- Added Orders columns, filtering, field ordering and duplication.
- Added archive, restore, permanent deletion and Select option lifecycle.
- Added HPOS, legacy order-storage and Multisite support.